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QUESTION: We found the anticipated disbursements posted in our former system were not converted as WIP credits in Acumin. They were converted as billed disbursements.
RESPONSE: Anticipated disbursements invoiced in the source application are converted as disbursements billed. It is not possible to transform them to an Acumin built anticipated disbursements because in Acumin there is a Pid connection between the records and the GL whereas in some other applications there is not. This makes it impossible to convert and transform the anticipated disbursements created under those system's programmatic logic to an Acumin one. As a result, the conversion of the records and the separated GL transactions in this case was completed as expected.
Currently, we are unable to provide a recommendation as we are not sure we understand the issue with the conversion process as is. The converted invoice requires a billed disbursement record for the invoice structure to balance so it does not compromise balanced GL measures. Unbilled disbursements is also balanced, which means that the negative component of the anticipated disbursement is inherently included in the unbilled disbursement records. The fact that it is not converted as an anticipated disbursement does not mean the entries are not correct.
The solution may be to Journalize the records, however we can arrange a follow up meeting to discuss specifics of this issue and any associated accounting concerns.