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QUESTION: I need to enter a negative docket entry for a lawyer. He has been double docketing and we need to reverse this. Can you please let me know if this is a permission that I need to give myself, or, if there is another way to go about this?
RESPONSE: There is no special security to record a negative entry. Any user can enter a negative time element (for example: -1.20) in the field where the time is usually entered. A negative time entry is subject to the same controls as permissions as a positive one when it comes to back dating into a close period, needing an activity (time) code etc.
Alternatively, you can use the “Reverse” option. This needs security #117. With this security you will be able to find the entry and on right-click select “Reverse”. The function will create the negative equivalent therefore if the entry is in a closed period to reverse it you will also need security #751 or #771. This option will offer you the option to also create the same entry as an unposted time entry in timesheet with a current date. In this case this extra option will not be useful, so you do not need to use it.
Also please note that this is still subject to the number of allowable hours for time entry in a day. If the number of negative hours in one day exceeds 24, and this is intentional and not an error, you can checkmark the option "Allow Time Entry over 24h" found in Acumin System Settings "Other" tab. We recommend that once the time is posted, you remove this option as it is there to mitigate incorrect time values.