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QUESTION:
What is the difference between using matter responsible or working member to report fees billed, credited, collected, or written off measures.
RESPONSE:
The “Member” as a reporting dimension can have multiple perspectives which list within the drop-down box that defaults to the position of “With the role”. Reports executed by role show total measures for the role-holder, regardless of who did the work that supports the measure, or to whom the fees billed, credited, collected or written-off are allocated-to, whereas the working member perspective will show the resulting measures based on the member’s work product. As a result, fees billed, credited, collected and written-off are shown for the allocated-to member in context of the allocation decisions made for the invoice, credit note, payment or ARWO.
With the role: Reports executed by client level team role, show total measures for the client grouped under the client role-holder regardless of who did the work that supports the measure. Reports executed by matter level team role, show total measures for the matter grouped under the matter role-holder, regardless of who did the work that supports the measure.
Working member: The working member is not a stated client or matter role, but a native reporting dimension based on the member’s work product.
Beyond the time-spent related measures of hours worked and worked values; reports executed by working member, show measures by the allocated-to member in context of the allocation decisions made for the invoice, credit note, payment or ARWO. Allocated-to fee measures differ from the occasional presentation of working member fee measures that are proportionately shared across timekeepers based on worked values. Licensed organizations also have access to distributed fees billed, credited, collected or written-off measures which are calculated outside of allocation schemes or manual allocations. Unlike allocated fees which can be applied to members with no-time on the invoice, distributed measures are applicable to timekeepers only.
Allocation Schemes are used to allot fees billed, credited collected and written-off in context of firm-defined formulas. Most firms work with a pro-rata allocation scheme based on working-member worked values (credit work) to allot fee related credits, however Acumin supports as many allocation schemes as needed by the firm. Authorized users can override the firm’s default allocation scheme at the client, matter, and invoice level.
The allocation process starts with the use of the allocation scheme of the affected invoice to allot fees billed to the working member. Authorized users can complete a manual override on the formula based allocated fees resulting in the working member being more of an allocated-to member if he or she is getting more or less allocated fees than those based on pro-rated worked values. Fees credited, collected, or written-off are first allocated following the final allocation of the corresponding invoice, however each can also be manually overridden by an authorized member.