Fee and Cash Allocations on Posted Invoices

Concept Overview

When managing posted invoices, it is essential to understand how fee allocation and cash allocation are handled. These processes provide the foundation for accurately allocating payments, managing write-offs, and ensuring proper financial record-keeping.

Highlights

1. Fee Allocation at Posting:

   • When an invoice is posted, the fee allocation at that time is stored.

   • This allocation serves as the basis for distributing related receipts or AR Fee Write-offs.

2. Modification of Allocations:

   • Authorized users can modify:

     • The fee allocation on posted invoices.

     • The cash allocation on applied receipts or AR Fee Write-offs.

3. Independent Processes:

   • Changes to fee allocation do not automatically impact related cash allocations for payments already made. These are treated as independent decisions to ensure flexibility.

Security Requirements

To modify fee or cash allocations, users must have the appropriate security settings enabled:

1. Fee Allocation Modification (Posted Invoices):

   • Users must have Security 206 set to ON to allow modifications.

2. Cash Allocation & AR Fee Write-off Modification:

   • Users must have Security 352 set to ON to enable adjustments to cash receipts or AR Fee Write-offs.

Step-by-Step Instructions

1. Fee Allocation Modification (Posted Invoices)

Authorized users can modify the fee allocation on posted invoices as follows:

1. In the Show Invoice Details form, select the posted invoice requiring modification.

2. Select the Invoice Allocation Modification option in the contextual menu.

3. In the Invoice Allocation Properties form, press on the Manual Override button.

4. Complete the form with the required modifications to the fee allocation.

5. Press OK to save and exit.

On posted multiple matter and client invoices, the Invoice Allocation Modification option is available within the invoice envelop by selecting each matter/invoice.

2. Cash Allocation Modification

Authorized users can modify the cash allocation on applied receipts or AR Fee Write-offs as follow:

1. Under the Accounting side bar, press on the Cash/WO Allocation icon.

2. Enter or search for the invoice requiring a receipt or write-off modification.

3. Highlight the receipt or write-off entry to re-allocate.

4. Select the Manual Allocation option from the contextual menu.

5. Adjust the allocation details as needed.

6. Click OK to save and finalize the changes.

7. Press the Manual Allocation button to modify the Member Cash/WO Allocation.

8. Adjust the allocation details as needed.

9. Click OK to save and finalize the changes.