Impact of anticipated (pre-billed) disbursements included on a cancelled invoice in WIP

QUESTION: How is it possible when an invoice that was cancelled with anticipated disbursements, that the credit part of the anticipated disbursements were cancelled but the positive was not and remained in WIP?

RESPONSE: The anticipated disbursement associated to an invoice is stored as negative unbilled disbursement entry and recorded as a credit to the unbilled disbursement GL in anticipation of the real disbursement charge which will trigger a positive disbursement entry once recorded. The positive value included in the invoice is not a disbursement entry, it is the equivalent to a presentation only item. The GL operations affected will clear once the business cycle is complete.

When the affected invoice is cancelled to off-set the negative disbursement created as part of the original invoice as if the anticipated disbursement had not been created, a positive related disbursement of the same value is created. This occurs regardless of the status of the actual disbursement because the invoice is related to the anticipated disbursement only. This positive unbilled disbursement will show with the text referencing that is a pre-billed disbursement off-set in context of the invoice that was cancelled.

The original anticipated disbursement and its offset created by the cancellation of the original invoice can be removed from WIP through WIP inclusion in the replacement invoice, at which time a new anticipated disbursement can be created it the real disbursement is not yet recorded in UDB.